How Sysgraft works, from first question to go-live.
Nine steps, in plain order. The important one comes early: you see and approve the exact specification before you're ever asked to commit to the 36-month subscription.
Every system you already run, joined at one small point — and working both ways.
Dozens of data points from the systems, spreadsheets and habits you already have narrow into a single intelligent join. What comes back isn't the reports your ERP already gives you — it's new territory only AI can reach: what customers actually say, where work quietly stalls, what's about to go wrong. Act on it, and the change is written straight back across your systems.
| Churn risk | Aldata Ltd | High |
| Margin drift | Job #4823 | Watch |
| Supplier slip | Northform | Low |
Never sold · never mined · never used to train AI for anyone else
Every figure shown above is invented for illustration — they are not results from a real client. This is a sample architecture; every Sysgraft build is a bespoke specification for one business, not a fixed product. Tap any node for the detail underneath it.
The nine steps
Or skip straight to the questions →
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A single question, not a pitch.
You arrive from an ad, a LinkedIn post, or an insight article, and we ask one thing: would you like to see where your business actually stands? That's the free AI Exposure snapshot. No call attached.
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The free AI Exposure snapshot.
A short questionnaire returns a genuine diagnostic — your maturity across data, integration, traceability, containment and leadership visibility — with one clear insight about your biggest constraint. It's a hook, not the full proof, and it's honest about that.
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The Systems Insight Report.
For £50 + VAT, an AI-assisted report that references your named systems (Sage, Dynamics 365, NetSuite, your CRM, whatever you actually run) and your stated pain points. This is where the diagnosis gets specific. Still no big commitment.
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The full discovery session.
Priced by your business's turnover tier — from £550 to £2,800, see Pricing & exit terms — AI-led with a human consultant alongside. Its output is the pivotal artefact: a detailed software specification — the exact interface we'd build for you, described precisely enough to feel unmistakably yours.
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Specification sign-off.
You review the specification and approve it. This happens before any subscription is discussed. If the spec isn't right, the process ends here, cleanly.
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The subscription (36 months).
Only now, and as a separate, explicit decision, do we ask you to subscribe. The exit terms — a published percentage of the remaining term — are stated plainly on this page and in your agreement. Nothing is buried.
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The build.
No theatre of false milestones. Instead, a short, honest progress note once a month, signed by a named person, telling you plainly where things stand. Quiet, steady, real.
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Go-live.
Your bespoke software goes live — the payoff for the wait. It's branded as yours, with a small "built and maintained by Sysgraft" mark, and kept running and evolving by Sysgraft for as long as you're with us.
MarginOrder bookCash flowOrder bookOpen142Value£1.2mAt risk6Built and maintained by SYSGRAFTIllustrative — the shape of a delivered build, not a real client's software
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Renewal.
At month 36, access continues at a standard renewal rate — framed openly at go-live, never sprung on you. This isn't a bare hosting fee. It's retained engineering: continued licensed access, plus the maintenance, support and ongoing engineering that keeps it sound.
The questions a careful buyer asks first
"What if the specification isn't right?"
Then you don't subscribe. Sign-off comes before commitment by design. The paid report and discovery session stand on their own value; the 36-month decision is separate and later.
"What happens if we need to leave early?"
You pay a published exit figure — the same formula for everyone, shown to you in full before you'd ever pay it. See Pricing & exit terms.
"Do you replace our existing systems?"
No. Sysgraft grafts onto your ERP, your CRM and your other tools and draws live data from them. You keep what works. See Keep your systems, modernise around them.
"Who actually does the build?"
Sysgraft. We don't pass off outsourced body-shop work as our own craft — it's one of our published commitments.
Nine steps. One moment where you actually decide.
Everything before the subscription is proof. Everything after it is delivery. The specification is what you're really saying yes to — see it before you commit to anything longer.